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Job Title: Assistant Controller of Examination
Job Summary
The Assistant Controller of Examinations will be responsible for assisting in the overall administration of Institute examinations, including planning, execution, evaluation, and record management. The role involves supporting the Controller of Examinations in ensuring that all examination processes adhere to university policies, academic regulations, and national accreditation standards. The ideal candidate will have experience in examination coordination, student records management, assessment policies, and academic administration. The Assistant Controller ensures smooth and efficient examination operations by working closely with faculty, students, IT services, and administrative departments.
Key Responsibilities
Examination Planning & Coordination
- Assist in developing semester-wise examination schedules for midterms, final exams, and supplementary exams.
- Coordinate with academic departments, faculty, and invigilators to ensure the smooth administration of exams.
- Ensure timely communication of examination rules, schedules, and guidelines to students and faculty.
- Assist in managing seating plans, hall allocations, and invigilation arrangements.
Student Evaluation & Result Processing
- Assist in compiling student results, grade verification, and mark sheets in collaboration with faculty and IT staff.
- Ensure accurate and timely result tabulation and publication.
- Help manage student requests for re-evaluation, result corrections, and grade appeals.
- Implement automated result processing and digital grading systems.
Compliance & Examination Regulations
- Ensure compliance with university regulations, Higher Education Commission (HEC) policies, and national accreditation standards.
- Assist in policy development and examination process enhancements.
- Maintain examination records, student grievances, and disciplinary actions related to exam misconduct.
Grievance Handling & Student Support
- Address student queries regarding examinations, grading policies, and scheduling conflicts.
- Help manage student appeals, academic misconduct cases, and examination-related complaints.
- Ensure due process in handling cases of unfair means, malpractice, and exam integrity violations.
Examination Paper Management & Security
- Assist in the confidential preparation, printing, and secure distribution of examination papers.
- Implement strict confidentiality and security protocols to prevent exam leaks or unauthorized access.
- Coordinate with IT services for online and computer-based examination security.
- Monitor plagiarism detection, AI-based proctoring, and anti-cheating measures.
Transcripts, Degrees & Certifications
- Oversee issuance of transcripts, provisional certificates, and degree verifications.
- Ensure secure handling of student academic records and graduation eligibility processing.
- Coordinate with university authorities and accreditation bodies for official
Technological Integration & Digital Transformation
- Assist in implementing Student Information Systems (SIS) and Examination Management Systems (EMS).
- Work with IT services to develop online examination portals, digital grading systems, and AI-based assessment tools.
- Manage database systems for record-keeping and examination analytics.
Administrative & Faculty Coordination
- Assist in training faculty and staff on examination rules and best practices.
- Organize examination committee meetings, faculty coordination sessions, and policy discussions.
- Provide administrative support for convocations, award ceremonies, and academic events.
Any other task assigned by the PIDE’s Authority
Qualification & Experience
- Master Degree with 2nd Division / B-Grade from HEC recognized University.
- The Candidate must have 02 years ‘relevant experience in a Teaching / Research / Administration at a University or Research Organization.
- Strong knowledge of university academic policies, examination regulations, and assessment methodologies.
- Experience with digital examination management, student assessment software, university governance systems, familiarity with national and international higher education accreditation frameworks will be preferred.
- Experience in digital assessment platforms, student evaluation software, online proctoring technologies, familiarity with national and international higher education accreditation frameworks will also be given preference.
Age: Maximum 45 Years
Core Competencies
- Attention to detail and accuracy in result processing, student records, and policy implementation. Technological proficiency in Student Information Systems (SIS), Learning Management Systems (LMS),
- and digital grading tools.
- Ability to work collaboratively with faculty, students, and administrative teams.
- Excellent problem-solving and decision-making abilities in handling exam-related challenges.
- Strong written and verbal communication skills for policy documentation, student guidance, and administrative coordination.
