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Job Title: Assistant Registrar
Job Summary
The Assistant Registrar is key administrative officer responsible for supporting the Registrar, Additional Deputy Registrars in managing the university’s academic, human resources management and administrative operations. They oversee student admissions, examinations, faculty affairs, records management, policy implementation, and compliance with university regulations.
Key Responsibilities
Academic and Administrative Management
- Assist the Registrar in implementing academic and administrative policies.
- Oversee student admissions, enrollment, registration, and academic records.
- Manage the issuance of academic transcripts, certificates, and degrees.
- Supervise the maintenance of faculty and staff records.
Student Affairs and Welfare
- Address student grievances and disciplinary matters in coordination with student affairs offices.
- Ensure student support services such as scholarships, hostel accommodations, and counseling.
- Implement policies that enhance student engagement and welfare.
Faculty and Staff Administration
- Assist in faculty recruitment, promotion, and service record management.
- Maintain faculty workload records and tenure-related documentation.
- Ensure compliance with employment policies and institutional guidelines.
Governance and Institutional Support
- Assist in organizing meetings of the Academic Council, Senate, and Governing Body.
- Prepare agendas, minutes, and official records of institutional committees.
- Provide administrative support for policy-making and strategic planning.
Examination and Evaluation Coordination
- Organize and supervise university examinations, ensuring smooth execution.
- Manage examination schedules, result processing, and certification.
- Ensure security and confidentiality of examination records.
Policy Implementation and Compliance
- Ensure adherence to university rules, regulations, and accreditation requirements.
- Assist in preparing institutional reports, policies, and procedural guidelines.
- Coordinate with regulatory bodies and accreditation agencies.
Digital Transformation and Records Management
- Supervise the implementation of digital record-keeping and university management systems.
- Ensure the proper documentation and archiving of institutional records.
- Support the transition to paperless and automated administrative processes.
Coordination with External Agencies
- Liaise with government agencies, accreditation bodies, and higher education authorities.
- Facilitate partnerships and collaborations with other academic institutions.
- Represent the university in administrative and academic forums.
Qualification & Experience
- Master Degree with 2nd Division / B-Grade from HEC recognized University.
- 02-year administrative experience in a University, Research Organization or Education Department.
Age: Maximum 45 years
Technical Skills
- Proficiency in university management systems, student information systems, and digital record-keeping.
- Strong understanding of academic policies, accreditation processes, and higher education regulations.
- Experience with faculty and student database management.
Soft Skills
- Strong leadership, communication, and organizational skills.
- Ability to work collaboratively with faculty, staff, and students.
- High level of integrity, professionalism, and problem-solving abilities.
