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Job Title: Documentation Officer

Job Summary

The Documentation Officer organizes and manages physical and digital archives, assists in cataloging and digitizing materials, helps library user’s access resources, and supports the library team with administrative tasks.

Key Responsibilities

  • Organize and manage physical and digital archives, ensuring easy retrieval and access to documents. Assist in the acquisition, cataloging, and classification of library materials, including books, journals, reports, and digital resources.
  • Provide assistance to library users in locating and accessing documents and resources.
  • Assist in the digitization of physical documents, ensuring high-quality scans and proper storage of digital files.
  • Perform other administrative tasks as assigned by the Chief/Deputy Chief Librarian.
  • Work closely with other library staff to ensure seamless resource management.

Qualification & Experience

  • Master’s degree (16 years) with 2 class / B-grade in library sciences / information Sciences .
  • 02 years relevant experience in Government / Semi- Government or Research Organization.
Age: Maximum 45 years
Technical Skills
  • Proficiency in Library Management Systems (LMS), institutional repositories, and digital cataloging.
  • Strong understanding of metadata standards, indexing, and library automation.
  • Familiarity with Open Access publishing, academic databases, and research support tools.
Soft Skills
  • Strong leadership, communication, and decision-making skills.
  • Ability to work collaboratively with faculty, students, and administrative bodies.
  • High level of integrity, professionalism, and problem-solving ability.