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Job Title: Private Secretary
Job Summary
The Private Secretary manages communication, handles correspondence, and supports daily office operations. Key duties include scheduling meetings, preparing reports, taking minutes, and following up on action points, along with any additional tasks assigned by the Supervisor.
Key Responsibilities
- Coordinate and manage communication (letters, emails, phone calls) on behalf of the senior officers. Handling incoming and outgoing correspondence on behalf of the designated authority.
- Assist in managing day-to-day office operations, ensuring the smooth functioning of the department. Prepare reports and presentations as needed for meetings or briefings.
- Schedule, organize, and prepare materials for meetings, conferences, or events involving the senior officers.
- Take minutes during meetings, ensuring an accurate record of discussions and decisions.
- Follow up on action points and ensure deadlines are met for assigned tasks.
- Perform any additional tasks or responsibilities as assigned by the Supervisor.
Qualification & Experience
- Master Degree (16 years) with 2nd Division / B-Grade.
- 02 years’ experience as Secretarial and administrative work in a Government, Semi-Government, University or Research organization.
Age: Maximum 45 years
Soft Skills
- Strong communication, and organizational skills.
- Ability to work collaboratively with faculty, staff, and students.
- High level of integrity, professionalism, and problem-solving abilities.
